File archiving is the act of gathering, compiling, and moving old, out-of-date, or rarely-used data from a server or operating system to a different storage place, server, tape, or even the cloud, in a timely and methodical manner. Hence, archive storage tools are important.

All data is compressed using similar or coordinated files and applications that previously worked together and shared history. This file would also contain any records and paperwork pertaining to that data.

File archiving is typically performed to free up space and minimize load on an organization's core server or operating systems, allowing such systems to function quickly, smoothly, and efficiently, or to preserve vital data secure for different retention purposes.

Backing up files, which is when data is duplicated for recovery reasons, is not the same as archiving.

Here are the top tools for archiving that meet the requirements of finding any recorded material.

1. Stillo

Stillio can be used to manage your brand, follow rivals, track SEO ranks, validate advertisements, monitor website compliance, and track trends, among other things.

Organizations are becoming more conscious of their internet history. Daily snapshots aid in the creation of a pixel-perfect library of websites and social media platforms.

Examine how your pages are ranked in search engines. Get a complete view of organic and paid results, as well as local maps and product photos. Competitors' websites and social media outlets are also being optimized. They also publish a variety of promos. With daily screenshots, you'll always be up to date.

Key Features:

• Flexible scheduling

• Automatic archiving

• Multiple IP geolocations

• Website compliance

• API and Webhooks

Cost:

You can request a quote through their website.

2. ArcTitan

ArcTitan was created to improve your capacity to locate crucial items when you need them. Instantly locate emails on your PC or mobile device. It's a really effective search engine. More than 200 emails per second are loaded from your email server - your emails are instantaneously preserved and retrievable.

Reduces both time and expense. There are no restrictions on the number of users or the amount of storage space available in the cloud. There is no need for on-site gear. Scalability to the nth degree. Email archiving on a pay-as-you-go basis. Only one membership per live user is available.

Key Features:

• Secure and Perpetual

• Lightning Fast Search and Retrieval

• Simple to Use

• Cloud-Based Solution

• Remote access

Cost:

You can request a quote through their website.

3. GFI Archiver

GFI Archiver makes securing, storing, and retrieving electronic correspondence simple. The service allows you to save and manage all of your email, calendar, and file history in one location, with quick access when you need it. Comply with regulations, save server space, enhance email performance, and save money, among other things.

Manage your email, attachments, files, calendar entries, and faxes, as well as your electronic communications history. Keep original emails and data in a secure, central location. Assists with internal investigations, e-discovery, and compliance. Message auditing may be used to ensure that emails and files saved are authentic.

Key Features:

• Fater search

• Quick retrieval

• Uses single-instance storage

• Compresses attachements

• Saves server space

Cost:

You can request a quote through their website.

4. Share Archiver

Share Archiver produces detailed reports and data visualizations. Data may be exported using filters. Optimized data archiving on local and remote servers, allowing for the most efficient use of network resources. Protect your data from unauthorized access, ransomware, and other dangerous threats, and restore it in minutes.

Manage remote archiving using agents from any location at any time. With advanced filters and full-text searches in several languages, you can find what you need in an instance. In seconds, you can create, copy, and deploy your archiving policies. Without the bloat, restore important data. Any file in the archive may be accessed and recovered.

Key Features:

• Seamless file archiving

• Data privacy and security

• Optimize primary storage

• Automatic categorization

• Flexible data storage options

Cost:

You can request a quote through their website.

5. Global Relay

Global Relay Archive enhances, analyses, and organizes your data in scalable cloud data storage. Embedded workspaces and workflows let your workers work quicker and smarter by putting the appropriate data in the hands of the right people. To securely account for every archived item.

For monitoring, surveillance, eDiscovery, and other purposes, secure access to archived data is required. To boost your productivity, use team workspaces, unique processes, and integrated collaboration. With automatic data segregation, participant and AI-based categorization, and dialogue analysis, you can add intelligence while preserving historical context.

Key Features:

• Reconciliation reports

• Imposed quality standards

• Regular integrity checks

• Audit logging

Cost:

You can request a quote through their website.

6. Commvault

Commvault Backup and Recovery is a component of Commvault's Intelligent Data Services Platform, which enables enterprises to proactively reduce and manage organizational data complexity. Through adequate design, implementation, and support of your environment, you may speed up the restoration of regular business activities following a data loss incident.

Set up your data protection environment, select the material you wish to protect, then start and monitor backups and restorations using the Command Center. Downloads, forms, analytics, monitoring, reporting, and other features are all easily accessible. Furthermore, role-based access control allows for a regulated environment for self-service, easing the burden on your administrators and IT support workers.

Key Features:

• Trusted recovery

• Ransomware protection

• Scalable

• Cost-optimized

• Simple and comprehensive archiving

Cost:

You can request a quote through their website.

7. Veritas

Enterprise Vault collects data from all of your communication platforms, moves it smoothly to the cloud, and automatically identifies the most relevant material to guarantee compliance. Deep insights and actionable intelligence are relied on by highly-regulated enterprises all around the world. Automate data classification and storage for your organization's most critical information.

For discovery, oversight, privacy, and legal concerns locate important data fast. Social media, team collaboration, email, instant messaging, and phone communication are all examples of effective communication methods. This innovative new compliance technology cuts the time and expense of monitoring electronic conversations.

Key Features:

• Full integration

• Retain data on-premises

• Enterprise-class data compliance and governance

• Locate relevant data quickly

• Automate classification

Cost:

You can request a quote through their website.

8. Microfocus

Microfocus provides unified corporate communication archiving for email, social collaboration, and mobile communication data, allowing for search, publication, and eDiscovery of all business communication data from a single place. For iOS, Android, and BlackBerry smartphones, Retain is the only enterprise-ready archiving solution.

Retain Unified Archiving is the clear solution for smoothly, effectively, and safely transitioning from one email platform to another. Retain is a comprehensive corporate communication archiving solution that streamlines migration while also ensuring long-term preservation and discovery of communication data, which is critical for enterprises to comply with data archiving and retrieval rules and regulations.

Key Features:

• Streamlined Platform Migration

• Flexible archive access

• Policy-Based Retention

• Multi-platform unified archiving

• Platform-Agnostic Compliance

Cost:

You can request a quote through their website.

9. Proofpoint

Proofpoint is your e-discovery requirements in a timely, cost-effective, and legally sound manner. Our completely automated archiving system aids in the collection, preservation, discovery, and management of data. It works with the most comprehensive collection of electronically stored information (ESI) in the business.

Email, workplace collaboration data, social media data, and SMS texts are all included. You can speed up early case evaluations, empower your legal team, and achieve proactive litigation preparation with our powerful e-discovery tools. You receive with Enterprise Archive Solutions.

Key Features:

• Longest running leader

• People-centric compliance

• Protection and security

• Optional e-discovery visualization

• High-performance

Cost:

You can request a quote through their website.

10. Atempo

Atempo for Archiving is a file archiving and data migration solution that fits into all workflows that need performance and open formats, while also releasing you from storage lock-in. Retention rules based on owner or data category, as well as role-based access, are all examples of policies that can be archived.

Data can be archived in a variety of forms on a variety of storage media, including discs, tape, objects, and the cloud. End-users can archive and recover data without help thanks to a simple drag-and-drop interface and workflow integration. Supports automatic archiving actions in accordance with IT policy.

Key Features:

• Centralized archiving

• Scalable performance

• Workflow integration

• Advanced metadata search

• End-user archiving

Cost:

You can request a quote through their website.

11. Microsoft Azure

Azure Archive Storage is a secure cloud storage solution for seldom accessed data with adjustable latency requirements that are low-cost, durable, and highly accessible. Another layer of storage for blob storage is Azure Archive Storage. In the same account, hot, cool, and archive things can all coexist. Data expansion does not have to imply exponential data storage and management expenses.

For a few bucks a month, you can store terabytes of data on the cloud and repurpose your storage infrastructure for other vital business goals. Tape storage infrastructure is costly to maintain and sometimes necessitates specialized equipment and expertise. Archive storage is a low-maintenance, cost-effective alternative to tape storage.

Key Features:

• Easy management

• Long Term Backup Retention

• Digital Media Content Retention

• Magnetic Tape Replacement

Cost:

You can request a quote through their website.

12. Pagefreezer

Pagefreezer helps you use your internet data that has been stored as official proof in a regulatory audit or legal lawsuit. All relevant metadata, digital signatures, and timestamps are included in our website archiving service exports, guaranteeing the validity and integrity of your records and showing that they haven't been tampered with.

Never miss an amended post or a deleted remark again by archiving social media. Our real-time social media and corporate collaboration archiving solutions enable you to maintain track of the discussion and capture all engagement on your platforms. Whenever improper stuff is posted, be notified and record it in acceptable quality before it's erased.

Key Features:

• Financial Sector Compliance

• Secure Archiving

• Data loss prevention

• Complete Protection and security

Cost:

You can request a quote through their website.

13. Manage Engine

Every day, MSP help desks get a large number of tickets. Resolved and closed tickets aggregate into chunks of data over time, cluttering ongoing requests and degrading the help desk system's performance. This scenario may be all too familiar to you as an MSP.

By backing up unwanted data and relocating it to a different storage unit known as the Archive State, data archiving overcomes this problem. Archived requests are distinguished from live queries by a distinct set of search operations and reports. The ability to access old tickets without clogging up your storage space enhances the help desk's performance and efficiency significantly.

Key Features:

• Schedule archiving

• Separate active requests

• Distinct search options

• Archive service requests

Cost:

You can request a quote through their website.

14. Vobesoft

VobeSoft is a software system with a dynamic database that can be customized to fit any business. You, not the program, decide how work is done, what data is important, and how it is saved. The way the system is set up and utilized is influenced by the customer's context. Start with one of our prepared templates or start from scratch with your own personalized solution.

VobeSoft may be used as a document management system or as a digital archive. Allow VobeSoft to assist you with data archiving. In a comfortable cloud environment, all of your company's information, history, and files may be recovered in no time. Using our REST API, you can easily integrate Vobe Archiving into your application landscape.

Key Features:

• Centralized archiving

• Scalable performance

• Workflow integration

• Advanced metadata search

• End-user archiving

Cost:

The pricing for this archive storage tool is €100 per month.

15. Imagen

Imagen interfaces to a variety of prominent public cloud storage systems, such as Azure, Amazon S3, and Backblaze, to provide you with the most alternatives for balancing budget and speed. To control online storage expenses while maintaining high levels of availability, choose between hot and cold storage levels.

Our knowledgeable experts can help you store your material in an efficient and cost-effective manner using Imagen, as well as explain the many choices and features available to help you improve performance and prepare for future development. Store and retrieve your social network postings.

Key Features:

• Seamless file archiving

• Data privacy and security

• Optimize primary storage

• Automatic categorization

• Flexible data storage options

Cost:

You can request a quote through their website.

16. AppRiver

AppRiver automatically and forever archives all digital conversations from over 50 electronic communication technologies. Hundreds of messages are sent and received every day by employees. Use policy controls to limit which communications are preserved and for how long they are archived.

Reduce third-party eDiscovery costs by using built-in message relevance categorization to enable quick case evaluation, investigation, and management early on. Based on global or user-specific retention settings, you define how long communications are preserved.

Key Features:

• Increased Efficiency

• Streamlined communication

• Unified Archiving

• Policy-based Retention

• Archive Migration-as-a-Service

Cost:

You can request a quote through their website.

17. Zix

Zix helps all digital discussions from over 50 electronic communication methods to be automatically and permanently archived. Every day, employees send and receive hundreds of messages. Use policy controls to limit which messages are stored and for how long.

Reduce the expense of third-party eDiscovery by utilizing built-in message relevance classification to enable early case review, investigation, and management. You determine how long communications are kept based on global or user-specific retention settings.

Key Features:

• Increased Efficiency

• Streamlined communication

• Unified Archiving

• Policy-based Retention

• Archive Migration-as-a-Service

Cost:

You can request a quote through their website.

18. Rubrik

Rubrik's automatic long-term retention makes it easy for organizations subject to stringent requirements to demonstrate compliance and avoid costly penalties. Use Rubrik Cloud Vault for a fully managed, logically air-gapped archive, or select from a variety of additional storage choices, including all public cloud suppliers, private cloud, object stores, NFS, and even tape.

Maintain quick access to critical data for accelerated recovery. Granular, predictive search and recovery allows you to recover whole archives or single files. Utilize low-cost long-term storage to take advantage of cloud economics. Intelligent tiering and deduplicated data archiving can help you save money.

Key Features:

• Social Media Compliance

• Indefinite access

• Easy-to-share Technology

• Business Continuity

Cost:

You can request a quote through their website.

19. Jatheon

Jatheon helps you to fully personalize and automate your data retention rules, improving information governance and remaining compliant with all industry standards. Select your industry to see how Jatheon's data preservation solutions may help you.

Government organizations manage a large amount of electronic data and must react to thousands of open records requests. Data archiving technology aids in the identification of essential data in large volumes of information, as well as ensuring compliance and increased efficiency when dealing with FOIA requests.

Key Features:

• Compatible with almost platforms

• Automated capturing

• Complete protection and security

• Fully integrated

Cost:

You can request a quote through their website.

20. Folderit

Folderit is one of the ideal online document management solutions for any enterprise and the world's most user-friendly DMS! EDMS is incredibly simple to use, extremely secure, and reasonably priced. Our cloud document management software has a strong live-search capability that allows you to search documents not only by file name and information.

PDFs, Docx files, and even screenshots and document scans are now fully searchable. Use automated document numbering based on the schemes you provide. Set up and get automated notifications for changes in documents or folders as frequently as you like. While auditing, each user's actions are recorded for accountability.

Key Features:

• Safe and secure

• Data retention

• Approval Workflow

• Document Numbering

• Priority Support

Cost:

The pricing for this archive storage tool starts from € 19 per month.

Things to Consider While Selecting Archive Storage Tools

Automated Data Retention and Retrieval

Archival data is kept on hand so that it may be retrieved at any time. It happens by allowing users to immediately access data archiving plans for faster retrieval and more cost-effective data storage.

It also explains how users should relocate data for optimal performance while staying within the bounds of applicable rules and the law. Data archiving allows for long-term data preservation and storage. It provides safe storage for mission-critical data that may be accessed as needed.

Access Controls

The amount of data being managed is entirely one of the factors that will decide the optimal archival data solution for your organization. Another consideration for selecting a long-term data archiving strategy is that today's interfaces will become obsolete over time. This is why it's also a good idea to keep your devices up to date and do regular audits of your data archiving media interfaces.

Storage Integrity

Data archiving allows for long-term data preservation and storage. It provides safe storage for mission-critical data that may be accessed as needed. The information in the archived data management system remains accessible, and the system ensures its integrity.

Data archiving is essential for businesses and organizations that continually collect new information while still needing to save previous data and access both types fast.

Conclusion

These were the top 20 archive storage tools you can consider trying. To retrieve all recorded data in its original context, the archive must be searchable. These archive storage tools are typically needed by banking institutions and governments.

FAQs

What are archive storage tools?

Archiving software is meant to securely store numerous file formats in a virtual archive, together with information to facilitate indexing and searching. Data deduplication, powerful search options to facilitate data discovery, and user access restrictions are all important aspects.

With the correct archiving software, you can protect your company's assets while also saving space on your server. Explore our buyer's guide for reviews and price information on the best archive applications.

What should you consider while using archive storage tools?

Service speed and productivity are crucial characteristics of today's company. The speed and efficiency with which a company's operational systems operate are critical in keeping it competitive in the marketplace.

To maintain operating systems functioning fast, efficiently, and securely, new solutions, upgrades, patches, and other updates are constantly being supplied.

As a result, several previous solutions are rendered obsolete. Keeping these outdated solutions on your servers as part of your usual ecology might cause programs or operating systems to run slowly and inefficiently, causing them to perform poorly.

Does archiving files save space?

Many operating systems today will monitor the amount of available space on their servers on a predetermined timetable. Huge volumes of latent data will be combined and collated, and the data will be organized into a single large file.

These routine operations will swiftly detect unwanted, inactive, or superfluous data and designate it for archiving to free up server space and guarantee that all operating systems work as smoothly as possible.

The data will then be securely compacted together. The space created by regularly archiving data will guarantee that your operating system runs as intended, as well as allow you to freely add new solutions to your operating system and servers as they become necessary.

Where are archived files stored?

Archived files can be kept in a variety of locations. Archived data can be saved to a hard drive, a solid-state drive, a tape drive, or the cloud. Even though the data is the same, it takes up substantially less space after being moved and compressed, allowing it to be stored on the same server.

The location of the archived file may be determined by the collection of attributes associated with it. There are numerous safe, effective solutions available today that will simply monitor and aid in combining and collating all necessary data, metadata, and any pertinent extra information required to generate the finest file to be preserved and give storage space for it.

What are the benefits of archive storage tools?

Here are a few benefits that these solutions provide:

• Because data is stored on high-capacity, low-performance medium, maintenance, and operating expenses are reduced.

• Regularly removing unwanted, out-of-date data from your server improves speed.

• Data loss prevention owing to a decreased capacity to edit data.

• Due to the removal of papers from circulation, there is a lower risk of a hack or malware infection.

• Because backups are smaller and unneeded data aren't restored, backup and restore speed is improved.

• Built-in controls in the system ensure that all compliance regulations are satisfied on time, and that data is maintained long-term and indexed for retrieval when needed.