Top 15 Employee Timesheet Tools

Timesheet tools are utilized by companies to monitor the time and compensation of their employees efficiently.

Timesheet tools are designed to track the time that employees spend on specific tasks and projects. They allow employees to log the hours they work, and provide managers with real-time information on how employees are spending their time. Timesheet tools can also provide features such as overtime tracking, project tracking, and reporting on employee productivity. They can also be used to monitor employees' sick days, vacation days, and other leave days. Moreover, these tools can also be used to allocate jobs, schedule work, and track workloads.

While some HRIS tools may offer timesheet functionality as part of their broader feature set, they typically do not have the same level of focus on time tracking and may not offer the same level of detailed reporting that a specialized timesheet tool provides.

This is why employee timesheet tools are necessary for businesses to automate staff management procedures, save time and money, and guarantee accurate payroll computations.

Let’s discuss the best timesheet tools available in the market in this top tools list.

1. TimeSheet

Timesheets make it simple to keep track of the time spent on various jobs and projects. The use of Edit rules ensures accurate entry. The supervisor's ability to approve timesheets is made simple through approval routing.

For government projects, DCAA compatibility enabled auditing time is also available. Your team can create and share a vacation calendar using the Time Off module. Accruals at year's end are also computed.

Key Features:

• Use it online or deploy it on your private cloud using Microsoft Azure or Amazon EC2.

• Utilize edit rules to find errors early.

• Data export to Sage 50, ADP, QuickBooks, etc.

• Keep track of accruals and leave for employees.

• Customers can be invoiced and paid right away.

Cost:

Timesheet pricing starts at $5/Month.

2. Hour Timesheet

Small to midsize organizations may manage employee time tracking with scheduling, daily timesheet reminders, and regulatory compliance using Hour Timesheet, a cloud-based service.

Users of Hour Timesheet can keep track of billable hours, employee whereabouts, time spent at work and at home, and more.

Key Features:

• Eliminate Charging Errors: Approved charge codes limit staff to charging just what you permit.

• Eliminate Lost Timesheets - Managers get real-time information. Managers have access to employee and vendor timesheet data around-the-clock with Hour Timesheet.

• Eliminate Manual Entry - 2-way data sync enables data such as employees, contractors, jobs, classes, service items, and payroll items to be entered once into payroll. The data is generated into Hour Timesheet with a single click.

Cost:

Hour Timesheet pricing starts at $8/month.

3. Employee Link

By having them enter their hours worked on an online timesheet, Employee Link will assist you in keeping track of your staff. Employers can track their employees' whereabouts with GPS location tracking through Employee Link, which is different from other timesheet systems.

With the help of this app, you can keep track of your employees' movements, plan their shifts around particular job duties, and determine their overall labor cost for each pay period.

Key Features:

• Receive alerts when employees enter work hours

• Track labor and add jobs.

• Monitor the accomplishment of job duties

• Save time on payroll by viewing automatically calculated gross income.

Cost:

Employee Link pricing starts at $19.99/month.

4. Monitask

For businesses of all sizes with remote team members, including freelancers, contractors, remote employees, and employees who occasionally work from home, Monitask provides employee monitoring solutions.

Teams are kept focused on the task at hand by tools like sophisticated screenshots and activity monitors, as well as time-tracking features, which increase productivity, efficiency, and accountability across the team. Additionally, managers may access the dashboard from any location and on any device to monitor their staff at all times.

Key Features:

• You may monitor employee activity whenever and wherever you want by using any device with a web browser to access the Monitask dashboard.

• Check out which Windows programs and how often they are being used by the members of your remote team.

• You have complete control over when Monitask starts and stops time tracking, as well as when it takes screenshots.

• By looking at statistics and creating reports, you can also evaluate the output of your staff members to boost productivity and help the company run more smoothly.

Cost:

Monitask pricing starts at ₹496/month.

5. Bonsai

Bonsai is a cloud-based software that enables small and large organizations to manage ongoing projects, track the amount of time spent on development, produce payment invoices, and calculate taxes.

The platform provides a number of capabilities, including project billing in multiple currencies, reporting, accounting, questionnaires, expense monitoring, and ready-made templates.

Key Features:

• Automate the entire invoice creation, sending, and reminder process. Faster payment for freelancers is made possible by clever features and global invoicing possibilities.

• Proposals: With Bonsai's streamlined proposals, you can attract more clients, receive quick approval, and appear professional.

• Accounting: With spending monitoring, profit/loss reporting, and tax projections, stay on top of your company's financial situation.

Cost:

Bonsai pricing starts at $17/month.

6. Time Doctor

Time Doctor offers in-depth data on how time is used during the workday. View the websites and programmes used while working, together with screenshots of the computer screen taken every few minutes.

The time spent on each project, client, or job will be broken down by Time Doctor, which will track the overall time worked by every member of your team.

Key Features:

• Time tracking: It is simpler to make sure that everyone is working effectively when time is precisely tracked.

• Avoid Distractions: Time Doctor keeps you on task by gently reminding you when you start to get sidetracked.

• Monitoring of websites and applications: Get in-depth information on how you spend your time so you can identify your weak points and work to strengthen them.

Cost:

Time Doctor pricing starts at $7 user/month.

7. Clockify

Clockify is a free time tracking tool that assists teams in keeping track of work hours across projects. You can track project progress, evaluate staff productivity, and perform all necessary reporting and administrative tasks in one location for an infinite number of users, projects, and clients.

Keeping track of time is simple using a timer for real-time tracking, a timesheet for weekly timesheet entry, or by planning workdays by blocking and controlling time in the calendar.

Key Features:

• Employee time tracking reveals how much time is spent on each task, identifies time wasters, and identifies opportunities for time savings.

• A timesheet can be used to keep track of the time spent each week on various jobs and projects. You may track weekly progress, compute payroll, and determine billable hours using timesheet entries. These entries will also be used to generate reports that will help you manage your time and projects more effectively.

• Easily organize daily and weekly tasks with a calendar. Organize tasks, simply block time for specific projects, and easily change time blocks by resizing and adding events by integrating with Outlook or Google to visualize your time.

Cost:

Clockify pricing starts from $3.99/month.

8. Homebase

Homebase is a platform for businesses and their employees in sectors including retail, hospitality, and health and beauty that allows for employee scheduling, time tracking, and messaging.

The software offers features including team calendars, time clocks, automatic notifications, and budget projections in an effort to automate and streamline staff scheduling and time tracking.

Key Features:

• Creating a work schedule, making modifications as needed, and immediately sharing it with staff members.

• Because they have the most recent schedule in their phones, employees who use the free Homebase app always know when to report for duty.

• Time tracking: The Homebase time clock makes it simple to keep track of employee working hours, breaks, and overtime.

• On laptops, cellphones, tablets, and POS equipment, workers can clock in and out for shifts. Homebase also automatically generates online timesheets, which makes payroll preparation simple.

• Payroll: In Homebase Payroll, your timesheets are automatically converted to hours and wages.

Cost:

Homebase pricing starts at $20/month

9. actiTIME

Businesses may track their employees, projects, and clients, generate invoices and pay their personnel with actiTIME, an online time tracking tool.

ActiTIME offers a consolidated approach to time and project management and is used by 10,000+ organizations, including DHL, Huawei, Philips, Xerox, and the University of Bristol.

Key Features:

• Utilize a single platform to manage time, projects, teams, and clients.

• With task estimates, deadlines, comments, and statuses, keep your projects under control.

• Automate invoicing using user- and task-specific rates, billable and non-billable tasks.

• Review the status of your projects and the performance of your team using time and financial statistics.

Cost:

actiTIME pricing starts at $6/month

10. Toggl Track

Toggl Track is a time tracking tool that can integrate into any workflow. Toggl Track is all about saving you time and money, whether you're a team of one or a team of a thousand.

Tracking is synced in real-time across numerous devices using a streamlined, simple timer. Your team's time tracking is kept organized and client-ready using a tiered data structure.

Key Features:

• Time tracking is simple with the slick, minimalist UI; simply click the start button to get started.

• Adapts to several platforms: online app, Firefox and Chrome browser extensions, desktop Mac and Windows programmes, and mobile iOS and Android apps.

• Integrations with countless well-known programmes, including project management software like Salesforce, Jira, and others, as well as calendar apps

Cost:

Toggl Track pricing starts at $10/month.

11. Officetimer

Numerous businesses all over the world have used OfficeTimer to manage their employees' timesheets, leaves, office and project expenses, projects, and assignments.

The users use OfficeTimer to bill their customers as well. A large and varied audience uses OfficeTimer. All six continents—America, Australia, South America, Africa, Asia, and Europe—are represented among the users.

Key Features:

• Automatically accrue vacation time for the employee(s) and determine the remaining vacation time when leaves are taken.

• Create distinct leave policies for each type of leave, such as maternity leave, paternity leave, sick leave, and vacation leave.

• Allow staff to online track their project-related expenses.

• Include all necessary invoices, then submit for approval.

• Declare whether or if the expense is reimbursable, chargeable, etc.

Cost:

OfficeTime is Free to use.

12. Beebole

For firms ranging from tiny businesses to huge enterprises, Beebole offers trustworthy, safe, and simple time and attendance monitoring. The companies Hitachi, Michelin, Maersk, and Investcloud are current Beebole clients.

Tracking attendance, working hours, breaks, overtime, and vacation time is now simpler than ever thanks to Beebole. Managers may manage time off requests, approve timesheets, and establish and allocate work schedules all in one location.

Key Features:

• An intuitive user interface will finally persuade your staff to submit their timesheets.

• Managers and team captains have the ability to individually or in bulk evaluate, accept, reject, or lock timesheets.

• Utilize the mobile app to submit daily, weekly, or monthly timesheets and track attendance, breaks, geolocation, and overtime.

• Approve requests for time off and set quotas for various absence categories.

• Create as many employee schedules as you like. If enabled, employees can automatically add scheduled time to their timesheets.

Cost:

Beebole pricing starts at $6.99/month.

13. Harvest

Harvest provides online time and expense tracking for projects and teams of all sizes. Using time tracking, Harvest provides customers with powerful insights into team productivity, project status, and company health.

Additionally, it creates invoices from billable hours, making it simple to receive payment online. Businesses can use Harvest to manage projects, track billable hours, allocate tasks, invoice customers, schedule events, and more.

Key Features:

• Time tracking - From your PC, phone, or browser, enter the number of hours worked into a timesheet or start a timer.

• Integrate Harvest with various applications, such as Asana, Basecamp, Jira, PayPal, QuickBooks, Trello, and Xero.

• Tracking expenses: Scan receipts, then save them for particular projects.

• Effective reports - Based on timesheet data, visual reporting provides vital information about your team and projects.

Cost:

Harvest pricing starts at $10.80/month.

14. Replicon

Replicon is a platform for time monitoring and project cost management that helps companies bill customers and contractors correctly.

The features include multi-currency billing, configurable data validations and invoicing, real-time project progress updates, GPS time tracking, productivity dashboards, and advanced analytics.

Key Features:

• For tracking and calculating project time frames and expenditures, Replicon provides mobile-compatible timesheets and customizable project time tracking.

• Users get accurate location data to merge with timesheets and invoicing thanks to GPS time tracking and start/stop timing capability, assuring accuracy and transparency when charging clients.

• Users can set up billing options by client, role, and calculated costs using hourly, daily, or monthly modes utilizing Replicon's billing and invoicing features, ensuring that each project bill appropriately reflects the costs that were incurred.

• Replicon invoices give a current account of the state of the project and the work that is still being done (WIP), together with real-time updates and breakdowns for in-depth and continuous insights into project costs.

Cost:

Replicon pricing starts at $6/month.

15. Zoho Projects

Zoho Projects is a cloud-based project management solution that has over 200,000 users all around the world. It helps you plan projects and execute them flawlessly.

You can easily assign tasks, communicate effectively with your team and clients, stay informed of all project developments, get in-depth work-progress reports, and consistently complete projects on schedule using Projects.

Key Features:

• One of the greatest web-based project management and collaboration solutions, Zoho Projects, has an issue tracking tool that enables teams to work together and complete projects more quickly.

• Users can update their work status and communicate with other project participants using Zoho Projects.

• All team members can receive timely information on the progress of their project thanks to the Project Feed.

• By centrally publishing files and quickly generating a project web page or documentation, users may effortlessly maintain all content organized and accessible.

• The Bug Tracking module in Zoho Projects is a potent issue submission tool that enables users to specify a structure and manage how bugs are to be addressed.

Cost:

Zoho Projects pricing starts at ₹350/month.

Things to consider while choosing Employee Timesheet Tools

1. User-friendly interface: The timesheet tool should be easy to use for both employees and managers, with clear and intuitive navigation and a straightforward data entry process.

2. Accuracy and reliability: The tool should accurately record and store employee work hours, and provide real-time data and reporting to help managers monitor productivity.

3. Integration with other tools: Consider a tool that integrates with other HR and payroll systems to streamline the data transfer process and eliminate manual data entry errors.

4. Flexibility: The tool should allow for different time tracking methods, including manual entry, automated tracking through a mobile app or web-based platform, and integration with other tools such as project management software.

5. Customization options: The tool should allow for custom configurations that align with the unique needs and requirements of the business.

6. Mobile compatibility: The tool should be accessible from any device, including mobile phones and tablets, to allow for remote and on-the-go time tracking.

7. Security: The tool should meet the security and privacy requirements of the business and be compliant with relevant data protection laws.

8. Pricing: Consider the cost of the tool and whether it fits within the budget of the business, while also taking into account the value it provides.

9. Customer support: The tool should come with a reliable and responsive customer support team to assist with any issues or questions that arise.

10. User reviews and ratings: Consider reading reviews and ratings from other users to get an idea of the experiences others have had with the tool.

FAQ

What are employee timesheet tools and why are they important?

Employee timesheet tools are software applications that help businesses track and manage the work hours and attendance of their employees. They are important because they provide a reliable and accurate method of tracking employee work hours, which is crucial for payroll and HR management.

How do employee timesheet tools work?

Employee timesheet tools typically allow employees to log their work hours through a web-based platform, mobile app, or time clock. The data is then collected and stored in a central database where managers can access it for reporting and analysis purposes.

What should I look for when choosing an employee timesheet tool?

When choosing an employee timesheet tool, consider factors such as user-friendliness, accuracy and reliability, integration with other tools, flexibility, customization options, mobile compatibility, security, cost, and customer support.

Are employee timesheet tools expensive?

The cost of employee timesheet tools can vary depending on the features and capabilities of the tool. Some basic tools may be free or low-cost, while more advanced tools can be more expensive. It's important to consider the value the tool provides for its cost.

Can employee timesheet tools integrate with other HR and payroll systems?

Yes, many employee timesheet tools can be integrated with other HR and payroll systems to streamline the data transfer process and eliminate manual data entry errors. It's important to consider this when choosing a tool to ensure seamless integration with existing systems.