Top Tools / January 22, 2023

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Top 20 Non-Profit Organization (NPO) Management Tools

Every nonprofit faces the challenge of achieving more with fewer resources. Teams are frequently small and resources and time are limited. Invoice software, payment gateway applications, donation management platform, nonprofit CRM systems, etc. are just a few choices for automating all these operations. However, you may not require all of them because having too many tools results in decreased productivity and higher costs.

Any charity technology service must prioritize protecting confidential information and fostering trust among donors. Your data is kept secure through systems for constituent relationship management, accountancy, fundraising, and donor management.

To keep track of all your company's costs, payroll, and transactions, nonprofit accounting software is employed. You can manage grants and donors with its assistance. Here is a list of the top tools that a Non-Profit Organization can use to manage their resources, clients, requirements, accounting, etc for smooth functioning.

1. Neon One

Neon One will give you marketing and administrative tools in addition to tools for managing donors, events, and members. It will also automate email marketing, manage volunteers, and process payments with in-depth reconciliation, and process payments.

Key Features:

  • Neon CRM is a user-friendly connected solution that will give your company a complete picture of your customers and assist you in raising engagement and revenue.

  • By simplifying time-consuming manual procedures, Neon CRM will assist you and your staff to remain focused and will provide you with the tools and reports you need to make better data-driven decisions.

  • You can save your time and resources by using an integrated tool suite and a best-in-class form builder.

Cost: Prices for Neon CRM's three editions range from $99 to $399. Neon CRM also provides a free trial.

2. DonorPerfect

DonorPerfect offers professional setup, training, customer service, data transfers, and extra services to make sure your launch and continuous usage of DonorPerfect will be productive. DonorPerfect is backed by a highly skilled customer success team situated in the US and Canada.

Key Features:

  • Through the use of a single platform, it enables your organization to handle donations, contacts, receipts, reports, emails, conferences, and all of your fundraising endeavors.

  • DonorPerfect provides pricing packages and abilities to suit any size of an organization and any budget, including monthly giving, interconnected donation forms that acknowledge all major credit and debit cards along with PayPal.

Cost: DonorPerfect offers a free trial. There are 4 price tiers for DonorPerfect, ranging from $99 to $499.

3. FreshBooks

FreshBooks is popular because it makes the time tracking and billing procedures for businesses more efficient. Utilizing FreshBooks to issue invoices just takes a few minutes.

Key Features:

  • It enables contributors to contribute donations using a selection of convenient and highly secure online payment alternatives. Your cause will be better served as a result, in addition to the invoicing and tracking features.

  • Because of the tool's time-tracking functionality, tasks are now prioritized. This leads to more accurate accounting, which is essential for nonprofits. Along with the inclusion of multi-currency support, its search feature has also been updated.

Cost: There are 4 price tiers for FreshBooks. Their monthly costs range from $15 to $55 each month.

4. Network for Good

Network for Good allows you to securely raise funds and cultivate long-lasting donor connections.

Key Features:

  • Get integrated software that includes features for online fundraising, strong communication tools, and donor management. Additionally, their top-notch onboarding, client support, and data migration have always been included.

  • With the all-in-one fundraising platform from Network for Good, you can accomplish your fundraising objectives, engage donors, and further your cause.

Cost: From $100 to $400, Network for Good offers 4 pricing variants.

5. Gusto

Gusto is an accounting platform that focuses on improving payroll and tax filing operations.

Key Features:

  • Gusto's capability to provide real-time monitoring of company spending and employee payments is a key feature.

  • Employers may send mass payouts to their staff, whether they are onsite or working remotely, thanks to the platform's user-friendly features and simple navigation.

  • To significantly streamline payroll as well as tax compliance procedures, Gusto also automates bill payment, payroll tax submission, and payroll calculation.

This makes it possible for nonprofit organizations to make sure they can pay their staff on time, turn in year-end paperwork, and file taxes without making crucial mistakes or incurring exorbitant fines.

Cost: Gusto has three programs, each commencing at $46 per month: Simple, which costs $40 per month plus $6 per user per month; Plus, which costs $80 per month plus $12 per user per month; and Premium, which has unique pricing.

6. Little Green Light

Little Green Light is a comprehensive donor management and fundraising system created to provide nonprofit organizations with the self-assurance and capacity to thrive.

Key Features:

  • Thanks to the vast range of techniques that can be combined with the platform, it may be tailored to meet the requirements of your nonprofit.

  • If there is something you need clarification on, you may click on help, explore their knowledge and understanding, watch their educational videos, or send a support team email. They will respond to you as soon as possible with the precise information you require.

Cost: There are 7 price tiers for Little Green Light, ranging from $45 to $135.

7. QuickBooks

QuickBooks has evolved into the standard accounting tool for many NGOs, largely because of its user-friendliness and compatibility with well-known third-party applications.

Key Features:

  • By using the platform, NGOs can avoid spending money on pricey fund accounting systems, which is excellent if you have a limited budget.

  • By loading the system with all of your donors and sub-donors, you can track both income and expenses depending on the donor, service activities, and project, which is particularly useful for creating a contact database.

  • You can also track project revenues by the donor to get a better picture of who's paying what.

Cost: Pricing for Quickbooks Online varies, with monthly rates beginning at $7.50.

8. Aplos

Aplos was developed especially to satisfy the needs of charitable and religious organizations. It includes fund accounting, online donation management, reporting tools, fundraiser tools, management services, and personalized messaging.

Key Features:

  • Aplos is designed for small to medium-sized businesses, especially nonprofits, foundations, service groups, churches (from single-site to multi-site), schools, and organizations with a religious mission. For bigger businesses, there are optional additional features as well.

  • Aplos is the all-in-one remedy for users who want to handle all of their finance, donation, and donor data in one location.

  • It provides features that enable organizations to handle their fund accounting, and raise money more quickly and effectively with the use of online fundraising tools, personalized communication, donor database findings, and event registration.

Cost: Aplos has one pricing version, which is $79 in total. Aplos also offers a risk-free trial.

9. AvidXchange

AvidXchange has contemporary automation capabilities including automation technology that can cut down on manual data entry as well as human error.

Key Features:

  • The staff can benefit from having better insight and control over the status of invoices thanks to customizable and automated workflows.

  • Due to the ability for all of your bills to be automatically coded, routed to the proper workflow, and delivered electronically for approval, the team is no longer required to manage an infinite and disorganized collection of paper papers.

  • With more than 180 interfaces with top ERP along with accounting systems, the platform enables your nonprofit to keep using its primary accounting record-keeping system while developing brand-new personalized approval workflows.

Cost: Quote-based pricing is used by AvidXchange. For further information, you can contact the vendor.

10. Raklet

Raklet is a strong all-in-one platform for community growth. By using memberships, newsletters, and other online resources, you may develop, expand, and monetize your non-profit organization.

Key Features:

  • You can manage your contacts with ease, organize events and fundraisers, give your members digital membership cards, update on the move with a customized mobile app, and even collect membership dues, donations, and ticket prices.

  • Organizations can utilize emails and SMS to interact with your community, post job openings to job listings, export and evaluate real-time data, use discussion boards, and access private messaging options.

Cost: A free trial is available. There exist three packages ranging between $49 to $224 per month. For more information, you can contact the vendor.

11. Money Minder

Money Minder includes just the membership administration, membership/budget reports, budget setup, and calendar in the free edition. You must pay for the service to use the bookkeeping and billing tools.

Key Features:

  • You can anytime, anywhere access your account online. Ensure smooth transitions between members and accountability. Secure and regularly back up your data. allows for the manual insertion of transactions to track numerous bank registers.

  • By automatically syncing members and payments, manual entry is reduced.

  • Link your online banking account to MoneyMinder to automatically download transactions.

Cost: Limited-time free account. Paid plans begin at $159 annually. Free 30-day trial period

12. Financial Edge

Blackbaud Financial Edge NXT is a feature-rich cloud-based accounting solution. You may track spending and budgets across multiple fiscal years with this tool, which is simple to link with the donor management program Raiser's Edge.

Key Features:

  • Tools & administrative resources specifically designed for nonprofits to achieve digital transformation & influence throughout your organization. Tools that are scalable and flexible to work in whatever you want.

  • Establish credibility and confidence with key stakeholders by using effective procedures and honest reporting.

  • Gives you access to a networked solution that helps you to streamline operations, program delivery, and fundraising while reducing time and labor requirements to achieve better results.

Cost: There is no published pricing information. To learn more, speak with sales representatives.

13. iATS Payments

iATS Payments is an account provider with more than 20 years of experience serving the charity industry. You can take donations via credit and debit cards, and ACH deposits, including foreign donors using this system. The business uses First Data for all of its back-end processing needs.

Key Features:

  • Their extensive and smooth integrations help you streamline your reconciliations and cut operational costs because they have more top-tier nonprofit partners than any other company in this market.

  • You can direct visitors to a different donation form page or take one-time or monthly donations on the website with iATS Online Forms. You may quickly create a donation page because neither coding experience nor a setup charge is required.

Cost: The iATS payment processing charges range between 2.49% to 3.2%, depending on the kind of card. Additionally, there is a flat fee of $0.26 for each gift processed through an automated clearing house (ACH).

14. Bloomerang

Bloomerang is a cloud-based donor monitoring system for NGOs of all sizes. It includes email marketing tools, data analytics, connected online giving forms, CRM, and donor databases.

Key Features:

  • Bloomerang gives you the resources you have to proactively develop the connections that will make your NGO successful. To create relationships that endure a lifetime, send individualized emails, messages and mailings, recognitions, and surveys.

  • Gathering and updating donor data and insights that are important to your organization is now simpler than ever thanks to Bloomerang's integrations and data management options. Create campaigns and appeals based on the factors that donors find appealing, and you'll generate more money than ever.

Cost: The number of contacts in your database and the cash you raise determine Bloomerang's goals at every level. The monthly price is $19 at the beginning. Each edition includes an infinite number of users.

15. VolunteerLocal

VolunteerLocal helps with volunteer scheduling, communication, and recruitment.

Key Features:

  • You may create unique registration forms for any events using this service, gather demographic data on each volunteer, and provide staff and volunteers with an online form enabling self-scheduling.

  • Utilize the self-scheduling tool provided by VolunteerLocal to quickly and simply recruit volunteers online.

  • Your volunteers can get emails and texts at any moment. Utilize smart tags to use filters and customize messages for certain recipients.

  • With VolunteerLocal's credit card integration, you can ask your volunteers to deposit an application fee and/or collect a brief (refundable) deposit.

  • Password-protect jobs and/or schedules to keep them for volunteer groups. This works especially well for business teams and charitable partners.

Cost: A 14-day trial version is available. The price range begins at $600 a year or $200 for each event.

16. ActiveCampaign

ActiveCampaign is used to manage donors, start automated campaigns, and engage new connections. For seasoned marketers who desire total control and flexibility across their campaigns, it's a wonderful tool.

Key Features:

  • Businesses can create the toolkit that best fits their model using customer experience automation, then orchestrate customized experiences across it.

  • The widest data set for categorization by tracking customer preferences, activity, and several custom factors across the whole customer lifecycle.

  • You can easily design fully tailored campaigns by using data from the whole customer lifecycle to select the optimum content, sending time, and distribution channels for each client.

  • Customer Experience Automation examines all of your client data, identifies what functions best for every individual, and assists you in real-time strategy improvement depending on customer actions.

Cost: The cost is based on the number of contacts. Therefore, you must pay $15 per month for 500 users.

17. Joomla

Joomla can be used to create dynamic websites and publish content. It is the biggest web software solution for businesses, government agencies, schools, media outlets, non-profits, and even individual blogs.

Key Features:

  • It's advantageous if you have a limited budget to be able to employ high-end tools without having to purchase additional software. In addition, setting up numerous paid plugins is not necessary to make your website functional.

  • Additionally, there are tens of thousands of excellent templates available, the majority of which are free. Additionally offered are premium templates that offer first-rate customer service. With the graphical user interface (GUI) offered by many themes, you may alter the colors, fonts, layouts, and features without changing a single line of code.

Cost: Free

18. Mailchimp

Mailchimp will enable you to manage and communicate with your contributors, volunteers, and other stakeholders as it is a free email marketing solution available online. The software enables you to automate lead nurturing, manage mailing lists, and design unique email templates.

Key Features:

  • Continually engage with your audience to nurture them. Increase and uphold the frequency of more pertinent interactions with communications that are tailored to their requirements and actions.

  • Utilize automatic tags, webhooks, and monitoring to improve your emails. Then, use your Transactional dashboard to quickly assess and download reports.

  • With the help of Google's Ad Network and the robust targeting tools in their digital advertising software, you may find the ideal donor for your cause on Facebook, Instagram, and throughout the web.

Cost: Plan prices begin at $11 per month for 500 contacts. Additionally, the business provides verified nonprofits and charities with a 15% discount. Visit the contact page to request a charity discount.

19. Better Impact

Better Impact aims to boost volunteer involvement across the volunteer lifecycle.

Key Features:

  • The tool allows you to manage volunteer profiles, quickly generate reports on volunteer hours and numbers, accept online applications, access volunteer statuses from any page, send messages, and more.

  • Keep a record of the contact information, hobbies, availability, onboarding procedures, training, and credentials of volunteers.

  • Allow volunteers to enter their hours or even have them recorded automatically while quickly producing data on volunteer numbers and hours.

  • Add interest expressions and/or completed applications directly to their volunteer management platform.

  • To contact specific groups or individual volunteers, use text messaging or email.

  • Create instructional material for the eLearning module using text, videos with embedded audio, photos, or PDFs.

Cost: The cost is determined by the number of volunteers. Therefore, a regular edition costs $24 per month for up to 50 profiles.

20. Salesforce

Salesforce is a fundraising platform for program management, volunteer coordination, donor management, and donor research.

Key Features:

  • This comprehensive nonprofit CRM offers reporting, data cleansing, donation forecasts, and strong connections to financial systems.

  • Additionally, because Salesforce is highly customizable, it is a great option for NPOs who have surpassed other nonprofit CRM platforms.

  • In your organization, you may automate practically all laborious and repetitive tasks, especially if you have more than 5,000 contributors, volunteers, and other contacts.

Cost: As part of Salesforce's Power of Us Program, nonprofit organizations are eligible to receive ten free licenses. The Nonprofit Cloud Unlimited Edition costs $120 per month, and the Enterprise Edition is $60 if you require more.


Your nonprofit group has a significant goal to carry out, which comes with an endless list of projects to carry out, events to plan, campaigns to carry out, and connections to keep up.

The effectiveness of your organization is contingent on your capacity to manage all of these tasks, how well your staff and volunteers collaborate, and how quickly you complete tasks.

The teams working on the projects can benefit from using nonprofit tools for project management to organize their work and streamline their operations. Project management systems for charity organizations have many advantages.


What are Non-Profit Organization tools?

The use of non-profit organization tools can help you better manage resources, delegate work, automate processes, and carry out projects with a higher likelihood of success.

To provide the benefits they seek to provide to society, nonprofits must manage a variety of programs and initiatives at once. To complete these projects, many people and teams are needed, as well as many moving pieces.

Managing all of these factors can be quite difficult and waste money and effort that can be used more wisely.

What is a Non-Profit Organization?

A nonprofit organization (NPO) is a business that gets all donations above and beyond what is needed to keep the organization running but is instead driven by a devotion to a particular cause rather than by the desire to make a profit.

Trusts, unions, advocacy, philanthropic, environmental, and religious groups frequently use nonprofit entities. Although not all NPOs use paid workers in management positions, the majority do.

NPOs, in contrast to for-profit companies, do not have owners, and any surplus funds left over after running costs are applied to the organization's objectives rather than being shared with its participants or staff.

What do you mean by a non-profit toolkit?

Nonprofit organizations occasionally refer to the entirety of the information used to promote their cause as a "toolkit." This toolkit will have various works of art, subtitles, hashtags, clips, logos and various images depending on the target demographic.

What is a CRM for a non-profit?

A CRM serves as a central database for managing contacts, contributors, and other supporters for nonprofit organizations. Donor management software, such as a nonprofit CRM, aids organizations in understanding and maximizing their connections with contributors.

How do employers of nonprofits get paid?

The organization's gross revenues are used to pay the founders and staff of nonprofits. The organization's running expenses are thought to include these wages.

Top 20 Non-Profit Organization (NPO)...

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