Top Tools / December 20, 2021
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Top 20 Online Calendar Tools

For most individuals, paper calendars are no longer sufficient, and that's why the demand for online calendar tools is increasing.

Even the most basic digital calendars can't keep up with the demands of busy professionals' schedules. Today's most popular online calendars are more akin to personal assistants than calendars. They allow you to plan and update events, as well as sync your modifications across devices and invite others to your gatherings. Many calendars even allow you to add files, links, and automated reminders to those events for everyone involved.

In this top tools list we have compiled the top 20 online calendar tools along with their features and pricing for you to choose from.


1. Zoho Calendar

Zoho Calendar is an online calendar tool that enables you to efficiently plan your workdays. You can share your schedule with other members of your team so that everyone is on the same page. Create a calendar for meetings and other team events. You may also set reminders to alert you and your team, ensuring that events go off without a hitch.

Key Features:

  • You can add a list of your organization's meeting rooms to Resource Booking. From one spot in Zoho Calendar, your teams can reserve the space of their choosing for a specific time, create an accompanying event, and send out meeting invites.

  • To collaborate with your team on business activities, create public or group calendars. You can share the private URL of your calendar with a restricted audience, or you can embed your calendar online for everyone to see.

  • Create events with Smart Add simply by typing in a simple word. You may utilize the free/busy schedule to see when all of your guests are available, and then use Zoho Calendar's reminders to follow up with them.

Cost:

You can request a quote on their website.


2. Calendly

Calendly isn't just a calendar; they are more calendar-oriented, but they do make your calendar work for you rather than against you. They make scheduling easy by obviating the need for back-and-forth emails to identify a suitable meeting time. Simply enter your availability, and Calendly will generate a link to your schedule.

Key Features:

  • Calendly automates your whole meeting workflow, from reminder emails to thank you notes, so you can focus on the tasks that only you can do.

  • Prospects can set up meetings in a matter of seconds, whenever the time is perfect. And cancellations are decreasing as rescheduling is simple, quick, and on their terms.

  • Calendly is the polite way to schedule meetings and other appointments since it allows you to make the most of everyone's time with only a few clicks.

Cost:

$8 per month.


3. Business Calendar 2

Business Calendar 2 lets you control how your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to display anywhere between 1 to 14 days in a row. And you can swipe to switch between these views quickly so that you can keep track of everything fast.

Key Features:

  • You can quickly view event details.

  • You can initiate various actions directly from the month view popup.

  • You can create events with templates suggested by the setup assistant.

  • You can mark events as canceled PRs.

Cost:

Offers in-app purchases.


4. DigiCal

DigiCal is a free calendar app that lets you sync all your calendar apps. You can see all the different things you have to do each day and organize your schedule accordingly. Depending on your preference, you can customize your calendar the way you want it.

Key Features:

  • 7 fresh and clean customizable calendars from Material Design in light and dark design offer you flexibility in customizing the look of your calendar.

  • DigiCal synchronizes with all calendar servers that are supported on the Android platform. So just add your favorite calendar (Google Calendar, Outlook.com, Exchange) and all your appointments will be synced with DigiCal.

  • Choose the widget that best suits your preferences for a quick glimpse into your agenda for the day, week, or month.

  • Their unique built-in location search allows you to simply enter the name of a place and the address will be filled in for you automatically. Integrating with Google Now, it keeps an eye on traffic, plans your route, and notifies you when you are on time.

Cost:

Offers in-app purchases.


5. Jorte

Jorte, a Japanese company, is an online calendar tool that is as flexible and customizable as a paper calendar. A wide selection of visual themes, including pop culture characters and sports teams, allows you to customize all aspects of the application interface.

With Jorte, you get the tools you need to plan your schedule, as well as a diary function that allows you to use the app as a personal diary. You can also subscribe to public calendars, from video game releases to news and weather around the world.

Key Features:

  • Many partners provide many event calendars. Choose the lifestyle that suits you best.

  • No need to change your schedule, you can modify wallpapers, icons, menus, event calendars, etc. at will. This is the power of the Jorte theme.

  • Calendar, tasks, and diary are synchronized with Jorte Cloud. With this feature, you can view your schedule on your desk: this is a useful tool for improving work efficiency.

Cost:

$1.99 per month.


6. Timepage

Timepage is the calendar app you've been waiting for if you like Moleskine notebook and planner design. This iOS-only app is really beautiful and has the elegant and tidy interface you'd expect from Moleskine.

But under the aesthetics, Timepage is also a powerful calendar app. It includes natural language processing that makes it easy to enter events and a "heatmap" view that lets you see at a glance how busy your month is.

Key Features:

  • With Timepage we have eliminated an important point of friction when setting up calendars. Timepage takes your iOS accounts and stores your calendars directly in the app.

  • Timepage can identify birthday calendars by looking for specific keywords in the calendar titles.

  • You can add, remove, and edit saved calendars in Calendar Settings.

Cost:

Offers in-app purchases.


7. Cal.com

Cal.com, Calendly’s open-source alternative, is a customizable scheduling tool that helps make your daily life easier. Whether you're a small startup or a large company, it may be beneficial to you. If you are looking for software that you control, Cal.com can be an option.

Key Features:

  • You can control events, customer data, workflow, and costs. Cal.com's open core allows you to make changes or request changes quickly.

  • Integrate Cal with your platform using our open API, built-in customization options, and a series of embedding options.

  • Cal.com is a calendar alternative that complies with HIPAA, DSGVO, GDPR, and CCPA, and it can also run on AWS GovCloud or Google Cloud for Government.

Cost:

$12 per month.


8. Cozi Family Organizer

Cozi Family Organizer is the way to go if you're searching for an online calendar for your complete family. Begin by creating a family calendar. Sub-calendars for each family member may be added from there.

You may allocate events — or "appointments," as Cozi calls them — to one or more family members when you add them. You may set up reminders that Cozi sends to the right persons if you have a premium subscription.

Key Features:

  • With a shared, color-coded calendar, you can see what everyone is doing and where they need to be.

  • To ensure that no one misses an appointment, set reminders and send agenda emails.

  • Easily keep track of and manage the tasks that need to be completed.

  • No more sticky notes or spare pieces of paper — jot down everything you need in one location.

  • With a single click, email the grocery list to someone who is generously picking up the groceries.

Cost:

You can request a quote on their website.


9. MyStudyLife

MyStudyLife is designed specifically for students. It's a calendar software designed exclusively for students, with several unique features not seen in other calendar applications. To begin, My Study Life has sophisticated scheduling capabilities that will help you stay on top of your academics and extracurricular activities.

Key Features:

  • My Study Life was built specifically for schools and supports week and day rotation plans as well as standard weekly programs.

  • This isn't just another task list. My Study Life is a school-specific app that recognizes that you need to keep track of more than just your assignments.

  • Your data is synced across all of your devices and is available even when you're not connected to the internet.

  • With our mobile applications, you may get updated about unfinished work, forthcoming lessons, and tests.

Cost:

This is a free tool.


10. SavvyCal

SavvyCal enables you and your team to determine the optimal time to schedule calls and meetings. By synchronizing your calendar and the schedules of your receivers, you may avoid the headache of attempting to locate a meeting time that won't conflict with other appointments or events. This time management tool allows you to save time and have more productive days at work.

Key Features:

  • With Calendar Overlay, there's no need to flip between displays anymore.

  • Prefilling the scheduler's information saves time.

  • Instead of presenting your whole availability, present your chosen availability.

  • Meetings should be limited to one each day, week, and month.

  • Various links should be sent to different calendars.

  • Provide a single scheduling link with several possibilities.

Cost:

$12 per user per month.


11. Outlook

Outlook is a service that combines email and calendaring. You can get it for free if you have a Microsoft 365 subscription, or you may join up for the online version.

Microsoft's calendar works similarly to Google's in that several calendars may be created and color-coded. You may also add places and create automated reminders to keep track of your calendar even while you're on the road. It's simple to take Outlook with you everywhere you go with the Android and iPhone mobile applications.

Key Features:

  • You can send, receive, and manage email.

  • Appointments, meetings, and events should all be scheduled and managed.

  • When you hover over a contact's name, you'll get more information about them.

  • Microsoft To-Do helps you prioritize your chores.

  • With Search, you can find messages, persons, and documents.

Cost:

$69.99 per year.


12. Fantastical

Fantastical, by Flexibits, is a Mac/iOS calendar program that you should check out if you're seeking an alternative to the usual calendar applications.

Fantastical's key strength is its tight interaction with the Apple ecosystem. Fantastical is a beautiful, easy calendar that always stays synchronized, whether you're on your Mac, iPhone, iPad, or Apple Watch.

Key Features:

  • Integrate Fantastical with your existing calendar accounts to keep all of your events and tasks in sync. All of your custom calendar sets, templates, notifications, weather settings, and more are synced with your Flexibits account.

  • Directly upload files or photos to your iCloud, Google, or Exchange events from Fantastical. All devices that sync with your calendar accounts have access to attachments.

  • With the Fantastical DayTicker and Calendar views, you can get a fast summary of your calendar, and when you need more information, you can explore detailed full-screen views of your day, week, month, or year.

  • Fantastical makes event planning and invitee coordination simple and painless, allowing you to arrange complicated events swiftly and simply.

Cost:

$3.33 per month.


13. Any.do

Any.do's calendar software enables teams to plan their days in seconds. Use this useful software to concentrate on important action items that will help you achieve your objectives. Your to-do list, planner, and calendar are all on the dashboard of Any.do, allowing you to plan while remaining on top of your daily schedule. To create an effective daily plan, drag & drop items into your schedule.

Key Features:

  • Connect the Friday Planner to your calendar and task management software to see all you need to do in one location.

  • Set a concentration time and join Zoom or Google Meet sessions right from the Friday Planner. It's a single location for all of your meetings and action items.

  • Distracting websites should be blocked. When it's time to focus exclusively on Friday, turn off Slack alerts.

  • With a single click from the Planner, you may start video calls right now.

Cost:

$4 per month.


14. Google Calendar

Google Calendar is one of the most extensively used online calendar tools. All you need is a Google account, which is already held by over 1.5 billion individuals. You may use any web browser to view it, or you can download a specialized app for Android, iPhone, or iPad.

You may add numerous color-coded calendars to Google Calendar and pick which ones to see. That way, you can effortlessly separate your professional and personal schedules or view them both at the same time. You may also browse your schedule by hour, month, day, and other options.

Key Features:

  • The new Google Calendar app allows you to spend less time organizing and more time enjoying your calendar.

  • Schedule View brings your schedule to life with graphics and maps, making it simple to know what's coming up.

  • When you receive an email regarding a flight, hotel, concert, or restaurant reservation, it will be instantly put on your calendar.

  • With Assists, Calendar makes it easy to create events with smart suggestions for event titles, guests, and locations in just a few taps.

Cost:

This is a free tool.


15. Apple Calendar

Apple Calendar is a great option if you're a big fan of Apple products. It syncs all of your events across your iPhone, iPad, Apple Watch, Mac, and all other future Apple devices.

Apple Calendar has all of the capabilities you'd expect in terms of calendaring, including a strong interaction with Siri that allows you to create events with just a few phrases.

Key Features:

  • Work, Calendar, Home, and Family are the four default calendars in Calendar. You can rename or delete them, but at least one calendar must always be present in the list.

  • If the calendar is shared, your preferences only apply to your own view, not to anybody else's.

  • You may recover an archived version of your calendars if you mistakenly erase calendars or events.

  • You may send out invitations to any calendar event you make and keep track of their reactions. You may also make changes to event invites at any moment and send amended emails to invitees.

Cost:

This is a free tool.


16. ToDoIst

ToDoIst is a productivity software company that provides solutions to help you manage and simplify your daily. Their team is made up of designers, engineers, and communicators who are bound together by the same aim rather than a shared location. Place tasks in Todoist to regain clarity, no matter where you are or what device you're using.

Key Features:

  • Connect the Friday Planner to your calendar and task management software to see all you need to do in one location.

  • Set a concentration time and join Zoom or Google Meet sessions right from the Friday Planner. It serves as the command center for all of your meetings and action items.

  • When it's time to concentrate, block distracting websites and turn off Slack alerts.

  • With only one click, you may start a video call.

  • Make a process to recap the work weeks that you can automate.

Cost:

You can request a quote on their website.


17. Friday

Friday isn't a regular online calendar; it's your work homepage, designed to help you be more productive. Friday is the planner to help you be the most effective when it comes to planning and mapping out your day. Connect your Google and Microsoft Outlook calendars to discover what meetings you need to attend that day, and join those phone calls or video meetings right from Friday.

Key Features:

  • Connect your task management software to your internet calendar. Alternatively, make a to-do list on Friday.

  • Start your day by writing down how much time you spend in meetings, what tasks you need to do, and so on.

  • Set aside time to focus, disable distracting websites, and attend meetings. Each new tab displays your planner/calendar.

  • Always be aware of what you must do next. With only one click, you may start a video call.

Cost:

$4 per month.


18. Lightning Calendar

Lightning Calendar is one of the finest options for Mozilla's Thunderbird email client. It is an open-source calendar program for Linux. It has a simple (though slightly archaic) UI, and it works well as an add-on for Thunderbird, allowing you to convert emails into events and reply to meeting invites.

Key Features:

  • Organize your schedule and significant life events with a calendar that is fully connected with Thunderbird email.

  • Create a daily to-do list, invite friends to events, and subscribe to public calendars while managing numerous calendars.

  • Because Thunderbird is an open-source project, anybody may contribute ideas, designs, code, and time to assist other users.

  • Thunderbird is a free email client that is simple to set up and modify, and it comes with a lot of useful features.

Cost:

This is a free tool.


19. Asana

Asana is more than just a calendar app for teams. It contains calendar functionality, but it also makes managing team projects and tasks simple. The Timeline tool allows you to see how each component of a project works together and monitor changes. Asana includes more than 100 connectors and a mobile app. Although Asana does not provide a free plan, it does provide free trials and a lite version.

Key Features:

  • View your whole team's work in one online calendar, ensuring that you never miss a deadline.

  • View tasks on a calendar by the due date, or sort and filter them in a list format.

  • To see all of the tasks and deadlines are given to your team, use Advanced Search.

  • Asana works with a variety of calendars, including Google Calendars, iCal, Outlook, and others.

  • Keep track of what your team is working on and how they are progressing in relation to project deadlines.

Cost:

$10.99 per month.


20. TeamUp

TeamUp makes planning, scheduling, and communicating easier for groups by offering shared calendars. Businesses have the option of choosing between free and paid plans. In addition, Teamup provides a live sample of their software as well as a three-day trial so you can determine if this program is right for your team.

This tool was created with groups in mind, and the calendars are simple to use. Calendars are color-coded and may be shared simply and securely with other team members through a secure URL.

Key Features:

  • Ensure that everyone on the team is aware of who, what, where, and when.

  • With fewer emails, texts, Excel sheets, and copy-pasting information, you can communicate more effectively.

  • Create bespoke calendar access for each individual and group to provide autonomy without putting their security at risk.

  • Optimize resource use, eliminate schedule issues, and assign activities while keeping the broader picture in mind.

  • With photographs, files, links, notes, and time-stamped event comments, keep all the details in one place.

  • Streamline communication and keep track of records with ease.

Cost:

$8 per month.


Things To Consider When Choosing An Online Calendar Tool

Easy To Use

Shared calendar apps should be simple to use and maintain, with minimum navigation and upkeep. It should also make the cooperation process as simple as possible.

Straightforward Scheduling

A shared calendar's primary purpose is to coordinate everyone's calendars, but it should also make scheduling straightforward. If the app allows you to check the availability of coworkers at a glance, that's a terrific feature to look for. Customization features, various calendar availability, and time- and location-based reminders are some more essential things to look for.

Collaboration And Sharing Features

You want to be able to share availability, event invitations, and calendars with your team while using corporate calendar software. You'll also want to be able to work together on events, calendars, and any papers or projects that are shared within the app.

Automatic Syncing

Auto-syncing can save you a lot of time. Any changes you make to your shared calendar should, in theory, sync with both your account and the accounts of everybody else engaged. Automatic synchronization and interaction with other applications are available in many calendar apps.

Cross-Platform Compatibility

Because not everyone uses the same platform, cross-platform compatibility is a significant benefit. It removes the need for different apps across platforms, putting everyone on the same page regardless of device.


Conclusion

Whatever option you choose, don't forget to discuss your options with your team. Even CEOs, who have the most authority of anybody at a firm, recognize that decisions are more successful when more stakeholders are involved. Your coworkers can come up with criteria or choices that you hadn't considered. You don't want to compel people to make a decision, and you don't want to be the only one utilizing a tool that no one else will use.


FAQs

What Is An Online Calendar Tool?

An online calendar tool is designed to graphically arrange a user's duties, appointments, and goals, allowing a complete business's internal processes to be streamlined. Calendar software makes it easy to create electronic agendas that can be viewed, changed, and shared across the firm.

Online calendar software can be purchased separately, although it is frequently found as part of a larger office suite. Calendars are used to streamline a company's internal operations, and features such as collaborative scheduling, email appointment reminders, calendar viewing default (one day, one week, one month, or one year, weekly or work hours display, etc.) and group calendars are available.

When Should You Consider Using Online Calendar Tools?

You probably have a timetable as a leader. Your daily plan keeps you on track and informs you what you need to get done. There may be meetings, appointments, or activities on the calendar that you do not want to miss.

Work and personal life have always been intertwined for leaders, and calendaring is the strongest defense against neglecting the necessities in either world. In addition to job obligations, your schedule should include gym appointments, concerts, and your children's events or recitals.

Which Online Calendar Tools Should You Choose?

Which of the best calendar applications should you use after studying them?

To make yourself and your team the most effective, it's critical to establish your criteria.

Before making a decision, consider the following:

How do you communicate with your coworkers?

Is the online calendar intended for individual or group use?

How do you plan your day, keep track of your tasks, and attend meetings?

Is it necessary for it to be synchronized with your other calendars?

Which formats do I use to communicate with my calendar the most?

Finally, the appropriate calendar to employ will be determined by your individual requirements. After you've determined what you need from a calendar, you can make a more informed selection.

What Are The Advantages Of Online Calendar Tools?

Some of the advantages of online calendar tools are:

Organize appointments and meetings.

Another benefit of online calendars is that they allow you to plan meetings and appointments from any location. If you're at a meeting, for example, you may use the web calendar on your phone to schedule the next one.

This saves time by allowing everyone to arrange their schedules. It avoids the need for everyone in the meeting to go back and forth over the next several days trying to figure out when they can all get together.

Create a reminder system.

You may also use your phone to create reminders so that you don't forget essential appointments or meetings. This is just another benefit of using an online calendar.

This is a feature that paper calendars can't match. You can set the reminders in different time intervals to make it even handier, giving you plenty of time to go to booked events on time.

Make a schedule for your day.

You may utilize online calendars to boost your productivity. Time blocks are a good illustration of this.

You may set aside time to focus on critical tasks, allowing you to finish those that are time-sensitive or have deadlines. You may use the online calendar as a tool to help you remain on track and complete your tasks.

How Can A Software Qualify As An Online Calendar Tool?

A product must meet the following criteria to be considered for the Online Calendar category:

Allow individual and/or collaborative users to schedule.

Collaborative calendar views are available.

Include viewing choices that may be customized (e.g., day, week, month, year).

Top 20 Online Calendar Tools
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