Project management tools assist project managers and teams in meeting customer needs while staying within budget, schedule, and scope limitations. These business applications have advantages, especially if they are properly selected to meet an organization's needs.

With their combination of features, project management tools are increasing their functions and crossing borders, further complicating the user's decision process. To help you make the right decision and choose the best tool for your company, we have curated this list of top tools featuring the best project management tools available in the market.


1. Workbook

Workbook is exclusively for resource and project management. You can pick precisely what you want and just pay for what you want. WorkBook is a robust project management software product for agencies that is meant to power the whole process.

Key Features:

Cost:

$19 per user per month.


2. TeamGantt

TeamGantt, a project management platform used by Amazon and Netflix, has a freemium version for smaller organizations and teams who don't need to switch to a paying membership just yet. TeamGantt is known for its Gantt charts and other job planning tools, but they also keep track of workloads and team availability, as well as collaboration tools such as chat and tagging and configurable notifications.

Key Features:

Cost:

$19 per user per month.


3. Ravetree

Ravetree is a complete platform that includes all aspects of project management for enterprises. It's a good match for software teams, as well as engineering, nonprofits, higher education, and other industries.

Key Features:

Cost:

$29 per month.


4. Project Manager

Project Manager enables task management and timesheets, both of which may be updated remotely. It is an award-winning program. Gantt charts, Project Planning elements, and a real-time dashboard are all included in this project management solution.

Key Features:

Cost:

$35 per user per month.


5. Function Fox

Function Fox provides the platform and capabilities to help your organization flourish, whether you're trying to streamline internal planning, keep numerous projects on track, anticipate workloads, eliminate communication failures, or remain on top of deadlines. Creative workers all around the globe rely on Functionfox as a timesheet tool. It is both effective and simple to use. You can properly track your projects from conception to completion, decrease administrative time, and boost productivity and revenues.

Key Features:

Cost:

$8 per user per month.


6. Kiss Flow

Kiss Flow is a project management solution that prioritizes collaboration and productivity. The tracking tools have been simplified to give you a better picture of the things and tasks that are really important.

The flexible platform of Kissflow Project allows you complete control and adjusts to your team's demands. Kanban boards, list views, and swimlanes are among the project views available.

Key Features:

Cost:

$7 per user per month.


7. Clarizen

Clarizen is a cloud-based project management tool that enables your team to see and execute project plans for all sorts of tasks. You can connect and engage your whole company's employees.

Key Features:

Cost:

You can request a quote on their website.


8. Plutio

Plutio is a company management tool that allows you to manage projects and tasks, make proposals, and issue invoices all in one place. Plutio helps you stay organized by allowing you to track your time from anywhere and visualizing everyone's time entries in a powerful timesheet. With rich information, interactive charts, KPIs, and more, you can create fully customizable dashboards and client portals.

Key Features:

Cost:

$19 per month.


9. Confluence

Confluence assists you with keeping track of all of your projects' information. Confluence, an Atlassian product, gives teams sophisticated tools for collaborating, completing projects, and reviewing assignments. You can save time by combining your team's cumulative expertise into easily accessible solutions for everybody. Kickstart team engagement with a flexible workplace that includes everything from useful meeting notes to creative project ideas.

Key Features:

Cost:

$5.50 per user per month.


10. Xebrio

Xebrio is an environment that allows you to monitor projects from requirements to release them all in one place. From project requirement analysis to deployment, Xebrio project management software covers every element of the project development lifecycle. Xebrio assists teams by allowing for accurate and thorough requirement analysis and monitoring, milestone tracking, easy communication and work assignment, and problem tracking.

Key Features:

Cost:

$7 per user per month.


11. Copper Project

Copper Project offers customers state-of-the-art tools to aid with complicated projects, allowing them to manage all parts of their projects while focusing their time and attention on other issues through effective resource management. From large multi-national projects to tiny home-based businesses, Copper Project streamlines work processes as an inexpensive and important executive tool.

Key Features:

`Cost:

$49 per month.


12. Celoxis

Celoxis is one of the top three project management software in the world. This program is easy to use and understand, with a dynamic design that includes a Gantt chart view of projects and a variety of financial capabilities for tracking hours and project income. Celoxis provides an online version (SaaS plan), or customers can host their own data.

Key Features:

Cost:

$25 per user month.


13. Time Camp

Time Camp allows you to quickly manage the time spent on each project by the whole team, allowing you to keep track of their progress and interact with them effectively. Users may manage an infinite number of projects and clients with the tool at no additional cost. Use TimeCamp to become your own project manager and start working smarter. All of the important information regarding your projects may be found in one location.

Key Features:

Cost:

$5.25 per user per month.


14. Monday

Monday is a wonderful project management tool because it has stripped away a lot of the bells and whistles of traditional management systems, focusing instead on basic, visually clear layouts that help simplify the workflow.

Resource and project management, time tracking, communication, and reporting are just a few of the capabilities available on Monday.com for project management.

Key Features:

Cost:

$8 per user per month.


15. Insightly

Insightly is a robust CRM that includes project and company management tools. Customers today are looking for connections rather than transactions. Customers will depart if they feel mistreated. From the initial "hello" through delivery and beyond, Insightly provides you everything you need to establish a full perspective of your consumers across the entire purchase experience and deliver precisely what they want.

Key Features:

Cost:

$29 per user per month.


16. Backlog

Backlog is an organizational project management and collaboration tool for many teams. You can effectively manage projects and tasks, and each team has its own set of tools. Within this one platform, sales teams can track prospects, while development teams may assign issues and evaluate code.

Key Features:

Cost:

$35 per month.


17. Todoist

Todoist is a configurable project management tool for small and medium-sized organizations. It's a strong task organizer with a tonne of useful tools for increasing productivity, organizing activities, and creating timetables. Quick Add allows you to collect and organize tasks. Visualization can help you track your development. In addition, you may send tasks and subtasks straight to your mailbox.

Key Features:

Cost:

$3 per month.


18. Clickup

Clickup is a robust project management software application that allows you to organize and complete all of your team's tasks in one place. Users may use a centralized workspace to plan projects, organize activities, and manage resources, as well as communicate and interact with team members and visitors.

Key Features:

Cost:

$5 per user per month.


19. Smartsheet

Smartsheet is a collaborative workspace that enables teams to manage projects, automate workflows, and quickly develop new solutions using no-code technologies and the security that IT demands. Smartsheet links the company on a flexible, no-code platform that allows anybody to build the solution they want while maintaining the management and security that IT requires.

Key Features:

Cost:

$7 per user per month.


20. Liquid Planner

Liquid Planner is project management software that automatically adjusts to your business. When a user's priorities and resources change, for example, the program automatically updates them. This program also provides cross-project visibility, displaying information about project progress, risks, and budgets all at once. Its comprehensive analytics allow users to oversee project performance, examine expenses and profits, and track resource usage, client portfolios, and baseline trends.

Key Features:

Cost:

$15 per month.


21. Proofhub

Proofhub is a highly scalable system for project activity management. Managers may use it to manage a wide range of project activities while maintaining complete control over project communication. One of the best features of ProofHub is that it includes all of the essential project tools, such as files, time tracking, team chat, and calendars, all in one convenient website.

Key Features:

Cost:

$45 per month.


22. Hive

Hive simplifies your work in one centralized platform with configurable project views, dependencies, infinite projects, and dozens of connectors. Hive is a wonderful solution for a varied range of enterprises and work styles since it is used by teams ranging in size from 10 to 1,000 individuals.

Hive's time tracking, analytics, and configurable display features make it easy to see what other team members are working on and what projects are coming up.

Key Features:

Cost:

Packages start at $12 per user per month.


23. Scoro

Scoro is not a simple application, despite its ease of use; it lets you manage not just projects, but your entire organization in one spot. Scoro's reporting capabilities, on the other hand, are unrivaled by any other project management tool on the market. Scoro is a comprehensive project management software that includes all of the features you would need, including projects and tasks, contact management, quotations, team communication, billing, and reporting.

Key Features:

Cost:

$26 per user per month.


24. Meister Task

Mesiter Task is one of the best project management tools. Thanks to a variety of sophisticated automation and extensive native connections with tools like G Suite, Slack, and GitHub, MeisterTask stays quick and logical. The simple but effective Kanban framework in MeisterTask makes project management a breeze. This clever, simple online task management application is a popular choice for organizations that value clean visual design and user experience because of its vast variety of collaboration possibilities.

Key Features:

Cost:

$4.19 per month.


25. Workzone

Workzone was created by a committed team with the goal of assisting people and businesses in gaining greater control and visibility over their work management. It provides a central location for them to organize and exchange work, ensuring that everyone is on the same page. Workzone strikes the ideal blend of power and simplicity, allowing anybody to get more work done with it.

Key Features:

Cost:

$24 per user per month.


26. Wrike

Wrike is an award-winning project management software that works well for groups of five or more people since it supports an infinite number of users. Users may design processes, dashboards, reports, and request forms with the tool, which is very flexible.

Users may flip between Kanban boards, interactive drag-and-drop Gantt charts, and classic workload views in Wrike's easy interface, allowing them to see their priorities however they choose.

Key Features:

Cost:

$9.80 per user per month.


27. Base Camp

Base Camp will give all your projects a streamlined process flow and organization. Thousands of project management teams select Basecamp because of its current social media-like layout and worry-free team collaboration tools.

With Basecamp, you'll be able to see where everything is, what everyone is working on, and where the next thing everyone needs to know should go. Basecamp is available on the web, iOS, and Android, so your team can use it from anywhere.

Key Features:

Cost:

$99 per month.


28. Nifty

Nifty is a project management tool that significantly shortens all hassles related to project management. The final result is milestone-driven development that keeps teams motivated while also ensuring that organizational objectives are met on time. Nifty's software includes kanban and list views for task management, a built-in calendar that can be connected with Google, and file and document sharing.

Key Features:

Cost:

$39 per month.


29. Filestage

Filestage is an enterprise-ready marketing project management software that enables teams to evaluate and approve project deliverables more quickly. Throughout the proofreading process, Filestage simplifies, organizes, and automates feedback on deliverables, eliminating mistakes and ensuring compliance guidelines are fulfilled.

Allow colleagues and customers to see and review project deliverables in real-time for marketing projects, video production, website design, product catalogs, and anything else – as well as approve files after they're finished.

Key Features:

Cost:

$9 per user per month.


30. Forecast

Forecast is an all-in-one resource and project management platform utilized by agencies, software businesses, and consulting firms in more than 40 countries across the world. It includes tools for managing everything from quotes to invoices, as well as sophisticated automation for predicting project delivery dates, forecasting capacity demands, and increasing efficiency.

Key Features:

Cost:

$29 per user per month.


31. Asana

Asana organizes work so teams know what to accomplish, why it matters, and how to get it done, from the minute details to the large picture. Asana integrates project management, file storage, and collaboration features to let teams manage projects without using email. Asana is a simple-to-use application with a basic style that's perfect for small teams working on modest tasks.

Key Features:

Cost:

$10.99 per month.


32. Teamwork

Teamwork is an excellent project management tool for the seasoned project manager. From milestones to capacity planning, budgeting, time tracking, and more get a bird's eye view of every project with Teamwork.

Key Features:

Cost:

$10 per user per month.


33. ProProfs

ProProfs Project is a feature-rich project management solution that can help organizations of all sizes organize, track, and execute projects efficiently. All team members can effectively share files on the move, debate barriers, provide feedback through task comments, and get real-time project updates.

Key Features:

Cost:

$2 per user per month.


34. Podio

Podio is an online center for business and team communication that is both versatile and extremely adaptable. You may use Podio's workflows functionality to add if-this-then-that logic to your apps. For instance, tell your app to make a task or a remark.

Podio unifies your project data into a single tool, bringing all information, interactions, and processes together in one place. It has clearly defined responsibilities, and a unique tool tailored to your team's preferred method of working can help you enhance delivery time, effectiveness, and relationships.

Key Features:

Cost:

$7.20 per month.


35. Zoho Projects

Zoho Projects is a powerful project management tool with a simple and intuitive UI. This software includes anything from Project Planning (breaking down projects into manageable components) and Gantt Charts (visualizing task progress) to Reporting Tools, Collaboration Software (making it easier for consultants, vendors, workers, and customers to communicate), and Document Management.

Key Features:

Cost:

You can request a quote on their website.


36. nTask

nTask is a new product on the market that is still in its early stages of development, with additional features and AI being added as the application grows. One of the many reasons why start-ups, solopreneurs, and even corporations would simply transition to this newer pm tool is its straightforward software design, which is both simple on the eyes and easy to implement.

Key Features:

Cost:

$3 per user per month


37. Awork

Awork is a project management tool with an easy-to-use interface that allows creative and project teams to swiftly integrate it into their daily operations.

Awork has tools for organizing projects and activities in to-do lists, generating boards and timetables, managing resources, and interacting with coworkers.

Key Features:

Cost:

$13 per month.


38. JIRA

JIRA is a cross-platform issue and bug tracking application with comprehensive project management features. JIRA is the ideal IT project management application because it was created for software development teams. You may utilize an out-of-the-box workflow in Jira or develop your own to fit your team's needs.

Key Features:

Cost:

$7.50 per user per month.


39. Trello

Trello is an online kanban tool, which sets it apart from the other project management software. This implies that it can see the complete project from a single perspective. Trello allows you to create cards and move them about the 'board.' These cards can display a variety of information, such as chats or to-do lists, which can be posted on a bulletin board and accessed by any of the specified tool users.

Key Features:

Cost:

$9.99 per month.


40. Chanty

Chanty is a project management application that can be used as both a team discussion platform and a task management system. A task may be created from a message, assigned to a team member, and given a due date and priority. You'll be sent to a task-related chat if you select Task Discussion. Chanty also includes built-in audio and video calling. All major third-party apps can be integrated with Chanty.

Key Features:

Cost:

$3 per user per month.


41. ActivTrak

With the program ActivTrak, you may evaluate your personnel and productivity. It assists you in locating the processes, people, and technological bottlenecks in your workflow.

Key Features:

Cost:

ActivTrak package starts at $10 user/month, billed annually.


Things To Consider When Choosing A Project Management Tool

Define Your Requirements

Identifying the present challenges in the way your team works is the first step in choosing a project management solution. It's critical to jot down these issues in a list that you can refer to later.

When you're looking for a project management solution, you should ask yourself, "Does it solve these problems?" Remove the tool from your list if the answer is no, so you don't become seduced by dazzling demos, gorgeous UI, or powerful capabilities you'll never use. You can also use this list to determine which characteristics you require in a project management application. To rapidly determine whether a proposed tool would function, assign a high, medium, or low priority to each feature.

Do Your Research

Now that you've specified your requirements, it's time to look at the various possibilities. Start by putting your team's opinions first - understanding what they enjoyed about past products can make business acceptance much simpler. Compare each option's feature list and cost to your list of requirements. It's worth devoting a little additional effort to finding the ideal fit. Is it necessary for your team to use Gantt charts? Is it possible to use Kanban boards? After you've weighed your alternatives, narrow them down to roughly five finalists and have your teammates vote on their preferences.

Cost

Take into account not just the cost per user, but also the time it will take to set up the tool. Compare it to the expense of continuing to work in the same manner. Consider the time you're wasting, the chances you're missing out on, and the issues your present process is causing. What impact may this new tool have on that? You've identified an excellent alternative if you can see long-term savings.


Conclusion

If you want to become an excellent project manager who can make your projects a success, you should use the project management tools mentioned above and incorporate them into your daily routine. However, how much weight you assign to each project management tool depends on the nature of the project. The greatest thing to do is to employ them in order to get the finest possible project outcomes.


FAQs

What Is Project Management?

Project management is the process of planning and organizing a company's resources in order to complete a specified work, event, or obligation. Personnel, funds, technology, and intellectual property are among the resources managed, and it might be a one-time initiative or an ongoing effort.

Project management is frequently connected with disciplines such as engineering and construction, as well as, more recently, healthcare and information technology (IT), all of which require a complicated collection of components to be finished and put in a certain order to generate a working result.

What Are Project Management Tools?

Project management tools assist project managers, teams, and individual contributors with work completion, client requirements organization, and time, budget, and scope management. Companies that employ effective project management get the benefits of completing projects on schedule and within budget.

When Should You Consider Using Project Management Tools?

Project management software is used by a wide range of people, from airplane manufacturers to staff performing non-billable tasks. Project management software is used more frequently in some sectors than in others. Project management software is often used by consultants, service providers, and marketing firms. Almost everyone who works for a customer requires a means to estimate, track, deliver, and be paid for their work. They require tools that enable them to maintain high-quality work, foster innovation, and maintain customer engagement and satisfaction.

What Are The Advantages Of Project Management Tools?

These tools can help you save time by reducing the amount of time you spend looking for files or data, as well as manually updating schedules and timetables. They require tools to exchange files, interact in real-time, and guarantee that everyone on the team is on the same page. Some technologies eliminate redundancy by consolidating systems so that information is only stored in one location. They also eliminate file duplicates, which might contribute to a "versioning nightmare," as some refer to it. Project management software guarantees that teams utilize one system to track time, tasks, costs, and other budgeting elements such as invoicing, in addition to reducing the number of different files circulating.

Why Do You Need Project Management Tools?

Managing projects is a difficult task. It's even more difficult if you don't utilize software or if your job is distributed over too many different tools. It's easy to lose sight of all the moving parts—and even more difficult to keep current. Things start to go between the gaps at this point. Use a single application to keep track of tasks, communicate easily, and meet deadlines.

What makes project management tools crucial?

You can keep track of these chores and projects in one location with the use of a project management application. They are web-based, highly interactive tools that you can use to manage your project's schedule, plan your project from start to finish, and communicate with your virtual team.

What are the five project management stages?

Managing a project through five stages